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This feature is currently available for the Google Drive and Docs and Google Chat services.
Supported editions for this feature: (Drive, Docs, & Chat) Business Plus; Enterprise; Education Standard and Education Plus; Enterprise Essentials and Enterprise Essentials Plus. (Drive & Docs only) Business Standard; Nonprofits; G Suite Business. Compare your edition

Target audiences are groups of people—such as departments or teams—that you can recommend for users to share their items with. You can add them to users’ sharing settings in a Google service, such as Google Drive or Chat, to encourage users to share items with a more specific or limited audience rather than your entire organization.

Why use target audiences? #

Target audiences provide users with another way to share their items, in addition to sharing with your entire organization or sharing directly with users or groups. With admin-recommended audiences, you can:

• Improve the security and privacy of your data—Target audiences give users more control over how broadly they share their items. This can help improve the security of your organization’s data, and the privacy of a user’s data, by reducing the potential for users to accidentally overshare their files, Chat discoverable spaces, or other items.
• Make it easier for users to share appropriately—Target audiences can reduce your users’ need to enter groups and specific users to share with and to respond to access requests. Instead, target audiences allow users to easily broaden access to items without worrying about security, since these audiences are approved by their administrator. Moreover, sharing with a target audience doesn’t send sharing notifications to audience members, making these audiences convenient for broad sharing.

Availability of target audiences #

Target audiences are currently available only for:

• Google Drive and Docs
• Google Chat discoverable spaces

This feature will be available for other Google services in a later release.

How it works: An example for Drive #

Target audiences provide an easy and convenient way for users to share items more appropriately. As an example, assume you want to create a target audience for your company’s 3 regional Sales teams teams so they can more easily link-share Drive files with each other, without sharing them with your entire company.

Overview: Set up a target audience

1. Create the target audience
   Start by specifying the audience’s name and description. For this example, you might name the audience “Sales Teams” and add a description, such as “Includes members of all regional Sales teams.” Your sales teams will see the name and description in their Drive sharing settings. For details, see Create a target audience.
2. Add members to the target audience
   You can add groups or individual users as members. For this example, you would add all groups for your regional Sales teams as members. For details, see Add members to a target audience.
3. Apply your target audiences to a Google service
   For this example, you’d go to your Drive sharing settings in the Admin console and select the parent organizational unit for the Sales teams to create a policy. Then you’d select the “Sales Teams” target audience for your policy and drag it to the primary (default) sharing option for Drive files. For details, see Set target audiences for a Google service.

User experience for link sharing

When a user included in your target audience policy wants to provide access to a file in Drive, the primary target audience—in this case, “Sales Teams”—appears as the first link-sharing option in the “Get link” section of the file’s sharing dialog:

Users are encouraged to share with the “Sales Teams” audience. But they still have the flexibility to share with other available target audiences instead, or share directly with specific users and groups.

Users can also limit the ability to search for their files to just members of the target audience, by selecting the option in the link settings:

Before you begin #

Review important information about target audiences #

How target audiences differ from other groups

• You can use target audiences only as sharing options in users’ sharing settings for a Google service—for example, link-sharing options for Drive. Unlike the other types of groups you can create, target audiences can’t be used for any other purposes, such as mailing lists, forums, or configuring access to services.
• You can’t use target audiences as members of other groups or target audiences.
• You can’t specify owners and set group access options directly for target audiences.
• Users can’t create or make any changes to target audiences.
• Target audiences have benefits over regular groups for sharing with broad audiences. See “Why use target audiences?” above.

Types of groups you can add as target audience members

You can use any type of groups as members of a target audience, including:

• Admin-created groups, such as security groups and dynamic groups (if included with your Google Workspace edition)
• Non-admin-created groups, including groups your users create or external groups
  Note: Currently, Chat discoverable spaces can’t include external members. If a user shares a discoverable space with a target audience that includes external members, those members can’t access it.

For tips on using different types of groups, go to Best practices for deploying target audiences.

Which users can see a target audience’s details

A target audience’s name and description appear in a Google service’s sharing settings for:

The users in your organization for whom you applied a policy with the target audience
Members of a target audience when an item is shared with them
Important (Drive only): If members are outside your organization, they can see the audience’s details if you allow your users to share items for a Google service externally. In this case, make sure an audience’s name and description don’t contain sensitive or confidential information.

(Google Drive) Anyone with Commenter or Editor access to a file that has the target audience selected, even if they’re not members of the audience
Note: Target audiences for a Google service don’t appear in the Google Groups interface for users, at groups.google.com

Where you can apply a target audience policy

To make target audiences available to users, you create a policy for an organizational unit for an organizational unit or configuration group:

• For Drive users, you can create policies for any organizational units or configuration groups.
• For Chat discoverable spaces, you can create a policy only for your top-level organizational unit.

Which items users can share with a target audience

Once you’ve created a target audience policy for users, they can share any items they own with that target audience, such as a document in My Drive or a Chat discoverable space.

 

How target audiences work with shared drives

Shared drives always get their target audience policies from your top-level organizational unit, not child organizational units. If you create target audience policies for child organizational units, different target audiences might be available for files in users’ My Drive as compared to files in shared drives.

 

How to view audit logs for target audiences

You can view a record of target audience actions that users and admins performed:

• To see user actions to create, update, and delete target audiences, go to the Groups Enterprise audit log.
• To see admin actions to create and delete target audience settings (policies) for a Google service (such as Drive and Docs), go to the Admin audit log.
  Note: For an Application Setting Change action, the Admin audit log currently shows a target audience’s ID instead of its name.

Which admin privileges you need to manage target audiences
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To…	You need these admin privileges…
Create a target audience Edit a target audience’s details Add groups as members of a target audience Remove members of a target audience	Groups
Add individual users as members to a target audience	Groups and Users > Read
Apply a target audience to a Google service	Service Settings or the settings privileges for that specific service

Thêm Heading của bạn tại đây #

In our best practices guide, you’ll find recommendations for creating target audiences, adding members, and creating target audience policies. You’ll also find examples of typical deployment scenarios.

See Best practices for deploying target audiences.

Next steps
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Create a target audience

Best practices for deploying target audiences
#

This feature is currently available for the Google Drive and Docs and Google Chat services.
Supported editions for this feature: (Drive, Docs, & Chat) Business Plus; Enterprise; Education Standard and Education Plus; Enterprise Essentials and Enterprise Essentials Plus. (Drive & Docs only) Business Standard; Nonprofits; G Suite Business. Compare your edition

These best practices provide tips, recommendations, and examples to supplement the instructions for the 3 primary steps you’ll follow to deploy a target audience.

For an overview of target audiences, see About target audiences.

When creating a target audience
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• Use a name that succinctly describes the membership of the target audience—The name can also help you identify which organizational unit or configuration group the audience is applied to. For example, if you’re creating an audience for your sales team on the East coast and the team is in an organizational unit named “Sales – East Coast,” you might want to use that name for the target audience.
• Describe the purpose of the target audience—The description helps users choose the right level of sharing. When sharing a file or link, users see the description when they point to the name of an audience.

Learn more about creating a target audience.

Best practices for adding members & managing groups
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Add groups instead of individual users as members
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Although target audiences help users share with specific people, they’re intended to encourage broad sharing and collaboration in your organization. We recommend adding groups, such as for a department or larger team, as members rather than individual users. You can add any type of group as a member of a target audience, including groups you create in the Google Admin console, with APIs or another tool, groups users create, and groups created outside of your organization

Consider how non-admin groups affect security & privacy
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If you add non-admin groups as members of a target audience, membership of user-created or external groups can change at any time. For example, if you let users add external members to their groups, people outside of your organization might be granted access to files shared with the target audience. Before adding a non-admin group, consider whether it might affect the security or privacy of your organization’s data.

Learn more about adding or removing target audience members.

Automatically update group membership
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If your Google Workspace edition includes dynamic groups, you can use them to automatically manage users. For example, you can automatically update membership in groups when users join, move within, or leave your organization. Available in the Admin console or with the Cloud Identity API, dynamic groups help you reduce time spent managing group membership manually. Learn more about dynamic groups.

Keep groups secure
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You can convert a standard internal group to a security group, which helps you regulate, audit, and monitor the group for permission and access control. Security groups are available with the Cloud Identity Groups API. Learn more about security groups.

Easily manage & sync groups #

Use the Admin SDK Groups API to create groups or manage groups that you create with other tools. You can also use Google Cloud Directory Sync (GCDS) to sync groups that you create in Microsoft Active Directory or an LDAP server with Google Workspace. Then, use those synced groups “as is” in target audiences. Learn more about Admin SDK Groups API and GCDS.

Best practices for applying a target audience
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You can apply up to 5 target audiences to a Drive and Docs policy. Set the target audience that you want users to use most often, the primary audience—that is, the default link-sharing option that appears when a user opens their link-sharing options.

By default, a pre-defined audience, which includes all users in your organization, is the primary audience. To make an audience, you create the default option for users, and drag it to the top position in the list of audiences:

For details, see Set target audiences for a Google service.

Common deployment examples
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Expand all | Collapse all

Limit link-sharing to only employees

If your organization has both employees and vendors, you can use target audiences to make it easier for your employees to limit link-sharing with vendors:

1. Create 2 target audiences, for example, “Employees Only” and “Employees and Vendors.” Make sure you add a clear description for each.
2. Add all permanent employees to the “Employees Only” audience. You can create a dynamic group (if included with your Google Workspace edition) or use an existing group containing all employees.
3. Add all users in your organization to the “Employees and Vendors” audience. You can create a group containing all members of your organization and add it to the target audience. For details, see Add all your users to a group.
4. Create a Google Drive and Docs sharing policy for the target audiences. You can apply the policy to all users or a specific organizational unit or configuration group. Make sure you set the “Employees Only” audience as the default audience by dragging it to the primary position.

Employees can now easily avoid sharing items with vendors. If needed, users can still share items with specific vendor users.

Deploy target audiences across multiple Google Workspace accounts

If your organization has multiple subsidiaries, each with their own Google Workspace account, you can use target audiences to recommend that users share their files across subsidiaries. For example, you might want your Human Resources department to share documents with all subsidiary organizations. Here’s how:

1. For each subsidiary Google Workspace account, create a group containing all users. You can create a regular admin group or a dynamic group (if your Google Workspace edition supports them). Or, use your existing tools to create the group.
2. In the Google Workspace account for your parent organization, create a target audience and name it, for example, “All subsidiary employees.” Then, add the groups you created in step 1 as members of this audience.
3. Create a Drive and Docs sharing policy for the “Human Resources team” target audience. You can apply the policy to your Human Resources organizational unit or configuration group. Optionally, set the “Employees only” audience as the default audience by dragging it to the primary position.

Recommend progressively broader link-sharing options

To help prevent accidentally sharing information, you can create link-sharing options to let your users choose from narrow to broad link-sharing.

For example, assume your company has multiple business units. Each business unit works on different products, and multiple teams work on each product. Each teams’ members collaborate closely with each other as well as with other teams on some products. Occasionally, a team needs to collaborate across all other business units or teams, such as for executive reviews and yearly planning. Finally, on rare occasions, a team member needs to share information with the entire company.

Here are the target audiences you would set up for one team—in order of priority in your Drive policy—to help users prevent oversharing:

1. Team ABC (Primary)
   Includes all users on the team
2. Product Area
   Users in all teams under the product area (including Team ABC users)
3. Business Area
   Users in all product areas under the business area
4. Company-wide
   All users in the company

Deploy target audiences according to your organization’s hierarchy

You can create and recommend target audiences based on your organization’s unique hierarchy of organizational units or configuration groups. For example, if your organization set up its hierarchy by job function and geography, here’s how you could set up target audiences for your Finance department in the UK, in order of priority in your Drive policy:

1. Finance UK
   Users in the Finance department in the UK
2. Finance Global
   Users in Global Finance (including Finance UK users)
3. Company-wide
   All users in the company

Recommend how broadly to share across multiple secondary domains

If your organization’s Google Workspace account includes multiple secondary domains, you can use target audiences to recommend how broadly users in your primary domain should share with the other domains.

For example, assume all employee accounts in your company are in your primary domain and all partner and vendor accounts are in secondary domains. If employees share with the pre-defined default target audience—which includes all users across all domains—they might be oversharing their files. You can use target audiences to help users limit their sharing with secondary domains. Here’s how:

1. Create a target audience, for example, “Employees Only.” Make sure you add a clear description.
2. Add all employees in your primary domain as members of the “Employees Only” audience. You can create a dynamic group (if included with your Google Workspace edition) or use your existing tools to create a group containing all permanent employees.
3. Create a Drive and Docs sharing policy for the target audience. Apply the policy to all employees in your primary domain. Make sure you set the “Employees Only” audience as the default audience by dragging it to the primary position. Setting this audience will move the pre-defined default audience to the secondary position in employees’ sharing options.

Employees can now avoid sharing items with vendors. If needed, users can still share items with all users across all domains. Partner and vendor users can continue to share broadly with the entire company.

Create broad target audiences for discoverable spaces

Currently, all discoverable spaces in Google Chat reside in your top-level organizational unit, so you can create only one target audiences policy for all your organization’s spaces. Because all users in your organization have the same target audiences to choose from when sharing spaces, you might want to create a set of audiences that represent broad, key areas of your organization, such as:

• Major departments
• Product lines
• Office locations
• Subsidiary organizations
• Business purposes, such as internal-only and external guest access (partners, vendors, and so on)
• Supervisory level, such as managers and non-managers

Create a target audience
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This feature is currently available for the Google Drive and Docs and Google Chat services.
Supported editions for this feature: (Drive, Docs, & Chat) Business Plus; Enterprise; Education Standard and Education Plus; Enterprise Essentials and Enterprise Essentials Plus. (Drive & Docs only) Business Standard; Nonprofits; G Suite Business. Compare your edition

As a Groups administrator, you can create a target audience to help users share items with appropriate departments, teams, or groups.

After you create a target audience, you can add members and apply it to a Google service, such as Google Drive, to make it available in users’ sharing settings.

Before you begin
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For tips on creating target audiences, see Best practices for deploying target audiences.

Create target audiences
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1. Your current account, hungnt@hvn.com.vn, might not have permission to do these steps. To continue, make sure you’re signed in to an administrator account. Learn more
2. In the Admin console, go to Menu “”and then”” Directoryand thenTarget audiences.
3. Click Create target audience.
4. Under Name, enter a name for the target audience that helps users understand who’s a member (40 characters maximum).
5. (Optional) Under Description, enter a description that helps users understand the purpose of the target audience (150 characters maximum). The description appears when a user points their cursor to the target audience in their sharing settings.
6. Click Create.
7. (Optional) To add members (groups or users) to the target audience, click Add members. For details and recommendations for adding members, go to Add or remove target audience members.
   You can also complete this step later.
   Important: Because a new target audience doesn’t have any members, make sure you add them before applying the audience to a Google service.
8. (Optional; requires the Service Settings administrator privilege) To apply the target audience to a Google service, click Apply to Google services, and choose the service. For details, go to Set target audiences for a Google service.
   You can also complete this step later.
9. (Optional) To create more target audiences, click Create another.
10. (Optional) If you don’t want to add members or apply the target audience to a Google service now, click Done.

Next steps
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Add or remove target audience members

Related topics
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• About target audiences
• Edit target audience details
• Delete a target audience

Add or remove target audience members
#

This feature is currently available for the Google Drive and Docs and Google Chat services.
Supported editions for this feature: (Drive, Docs, & Chat) Business Plus; Enterprise; Education Standard and Education Plus; Enterprise Essentials and Enterprise Essentials Plus. (Drive & Docs only) Business Standard; Nonprofits; G Suite Business. Compare your edition

As a Groups administrator, you can add members to, or remove them from, any target audiences created for your organization.

Manage members of a target audience
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Add members to a target audience

• You can add both groups and individual users as members of a target audience. Once you add a member, they have immediate access to any items shared with the target audience.
  Before you begin
• Number of members—To encourage broad collaboration in your organization while helping to prevent accidental oversharing of items, it’s usually best to add groups for departments or larger teams as members of a target audience rather than individual users.
• Types of groups you can add as members—You can add any type of group as a member, including:
  For recommendations on using groups as members of a target audience, including how to use dynamic and security groups, see Best practices for deploying target audiences.
• Admin-created groups, including groups created using the Admin console, Admin SDK, and Cloud Identity APIs. These groups include dynamic groups and security groups.
• Non-admin created groups, including groups users create on groups.google.com and groups created outside your organization

If you add non-admin groups as members of a target audience: Keep in mind that membership of user-created or external groups can change at any time. For example, if you let users add external members to their groups, people outside your organization might be granted access to files shared with the target audience. Before adding a non-admin groups, consider whether it might affect the security or privacy of your organization’s data.

• If adding external members and groups—Keep in mind:
• External members can receive shared items only if the service to which the target audience is applied allows sharing outside your organization.
• You can’t add non-Google accounts or visitor accounts to a target audience.
• Chat discoverable spaces currently can’t include external members. If a target audience that includes external members is selected for a discoverable space, the external members can’t access it.
• Membership limits—The same membership limits apply to target audiences as they do for regular groups. For details, go to Understand Groups policies and limits.

  To add members

1. Your current account, hungnt@hvn.com.vn, might not have permission to do these steps. To continue, make sure you’re signed in to an administrator account. Learn more
2. In the Admin console, go to Menu “”and then”” Directoryand thenTarget audiences.
3. In the Target audiences list, click the name of the target audience, and then click Membersand thenAdd members.
4. Search for groups or users by entering the first few letters of their email address. When the group or user you want appears, select it.
   Note: To add individual users as members, you’ll also need the Users > Read admin privilege.
5. When you finish selecting members, click Add.

Remove members from a target audience

If you remove a member from a target audience, they’ll no longer has access to any files shared with the audience (unless those files are also shared with them directly or through another group).

To remove one or more members:

1. Your current account, hungnt@hvn.com.vn, might not have permission to do these steps. To continue, make sure you’re signed in to an administrator account. Learn more
2. In the Admin console, go to Menu Directoryand then Target audiences.
3. In the list, click the name of the target audience.
4. Click Members.
5. (Optional) To remove one member: In the Members list, point to the member and click Remove.
6. (Optional) To remove multiple members:
   – In the Members list, check the box for each member you want to remove.
   – Above the list of members, click Remove members.
7. In the confirmation message, click Remove member or Remove members.

Next steps
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Set target audiences for a Google service

Related topics #

• About target audiences
• Create a target audience
• Edit target audience details
• Delete a target audience

Set target audiences for a Google service
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Apply, remove, or reorder target audiences
This feature is currently available for the Google Drive and Docs and Google Chat services.
Supported editions for this feature: (Drive, Docs, & Chat) Business Plus; Enterprise; Education Standard and Education Plus; Enterprise Essentials and Enterprise Essentials Plus. (Drive & Docs only) Business Standard; Nonprofits; G Suite Business. Compare your edition

As an administrator, you can:

• Apply target audiences to a Google service, to recommend them as sharing options for all or specific users.
• Set the default target audience for users.
• Change the order in which target audiences appear for users.
• Remove target audiences to stop recommending them to users.

At least one target audience needs to be applied to a Google service. By default, a predefined audience that includes all users in your organization is applied to any services that have target audience settings. You can use the predefined audience or replace it with another audience you created.

Before you begin #

Review important information about applying a target audience

• You can apply up to 5 target audiences to a Google service for all or specific users.
• To apply target audiences to service, you need to create a policy for an organizational unit or configuration group. You can’t apply target audiences directly to a user’s account.
  Important: For Chat discoverable spaces, you can create a target audiences policy only for the top-level organizational unit. This policy will apply to all child organizational units.
• You can set the default—or primary—target audience, which appears first in a user’s list of sharing recommendations. You can also set the order the other audiences appear in the list.
• When you apply a target audience to a service, it appears in a user’s sharing settings for that service.

If you haven’t yet created target audiences to apply to a Google service, go to Create a target audience.

Review important information about removing a target audience

If you remove a target audience:

• It’s no longer available in users’ sharing settings for the service for any items (such as documents or Chat discoverable spaces), except in items that are currently shared with that audience.
• The default sharing option in users’ sharing settings becomes Restricted—owners must add people they want to share the item with until they choose another target audience.
• For Drive, members of the deleted target audience can still access any items previously shared with them. To prevent access to a shared item, you’ll need to either remove members from the audience or delete the audience.
• For Chat discoverable spaces, only members who previously joined a space can continue to access it. These members can continue to access the space even if the removed target audience is deleted.

After you remove a target audience from a service, you can permanently Delete a target audience.

Set target audiences for a Google service
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To set target audiences for a Google service, you can go either directly to the sharing settings for that service or to your Target audiences list.

For Google Drive, see Set Drive users’ sharing settings.
For Chat discoverable spaces, see Google Chat sharing settings.
Alternatively, you can start setting target audiences from your Target audiences list:

1. Your current account, hungnt@hvn.com.vn, might not have permission to do these steps. To continue, make sure you’re signed in to an administrator account. Learn more
2. In the Admin console, go to Menu “”and then”” Directoryand thenTarget audiences.
3. In the Target audiences list, click the name of the target audience you want to apply to or remove from a Google service.
4. At the upper-right corner of the page, click Apply to Google service. You’ll be taken to the sharing settings for the service.
   Requires having the Service Settings administrator privilege.
5. Next steps: Follow the instructions below for the service you want to set target audiences for.

Set target audiences for Google Drive and Docs
For details about setting target audiences for Google Drive and Docs, go to Set general access options for file sharing in Drive.

Set target audiences for Google Chat
For details about setting target audiences for Google Chat discoverable spaces, see Google Chat sharing settings.

Related topics
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• About target audiences
• Create a target audience
• Edit target audience details
• Delete a target audience

Edit a target audience’s details
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This feature is currently available for the Google Drive and Docs and Google Chat services.
Supported editions for this feature: (Drive, Docs, & Chat) Business Plus; Enterprise; Education Standard and Education Plus; Enterprise Essentials and Enterprise Essentials Plus. (Drive & Docs only) Business Standard; Nonprofits; G Suite Business. Compare your edition

As a Groups administrator, you can change the name and description of a target audience. Learn more about target audiences.

Change a target audience’s name or description
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1. Your current account, might not have permission to do these steps. To continue, make sure you’re signed in to an administrator account. Learn more
2. In the Admin console, go to Menu Directoryand thenTarget audiences.
3. In the list, click the name of the target audience.
4. On the left, click Edit details.
5. (Optional) Under Name, enter a new name for the target audience (40 characters maximum).
6. (Optional) Under Description, enter a new description for the target audience (150 characters maximum).
7. Click Save.

Related topics
#

• About target audiences
• Create a target audience
• Delete a target audience

Delete a target audience #

This feature is currently available for the Google Drive and Docs and Google Chat services.
Supported editions for this feature: (Drive, Docs, & Chat) Business Plus; Enterprise; Education Standard and Education Plus; Enterprise Essentials and Enterprise Essentials Plus. (Drive & Docs only) Business Standard; Nonprofits; G Suite Business. Compare your edition

As a Groups administrator, you can delete a target audience. Learn more about target audiences.

Before you begin
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• Important: Make sure you remove the target audience from any services it’s applied to; otherwise, you can’t delete the audience. For details, go to Set target audiences for a Google service.
• If you delete a target audience, members will no longer have access to any files shared with the audience (unless those files are also shared with members directly or through another group).
• Members’ accounts and member groups aren’t deleted.
• You can’t delete the pre-defined target audience, which includes all users in your organization. This audience has the name of your organization.

Note: To stop using a target audience temporarily, you can remove it from Google services instead. For details, go to Set target audiences for a Google service.

Delete a target audience
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1. Your current account, might not have permission to do these steps. To continue, make sure you’re signed in to an administrator account. Learn more
2. In the Admin console, go to Menu Directoryand thenTarget audiences.
3. In the Target audiences list, point to the target audience you want to delete and click Delete.
   Or click the name of the target audience, and on the left, click Delete.
4. In the confirmation message, click Delete.

Related topics
#

• About target audiences
• Edit target audience details
• Set target audiences for a Google service